Alyssa Lane
Medical records administrators are responsible for collecting, maintaining, and managing patient medical records in databases. They also oversee an entire records department, ensuring that patient data is accurate, secure, and accessible only to authorized personnel. The salary of a medical records administrator varies depending on location, experience, and the type of healthcare facility. As of March 2025, the average annual pay for a medical record administrator in the United States is $82,804, with the top earners making $109,500 annually. In contrast, a medical health services manager, who oversees daily operations in a healthcare facility, earns a median annual wage of $117,960.
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What You'll Learn
Medical records administrator salary in the US
The salary of a medical records administrator in the US varies depending on several factors, including location, the type of healthcare facility, and experience. According to ZipRecruiter, as of March 2025, the average annual pay for a medical record administrator in the United States is $82,804. However, salaries can range from as low as $32,000 to as high as $115,000 per year. The top 10% of earners in this field make an average of $109,500 per year.
Location plays a significant role in determining salaries, with states and cities that have densely populated urban and suburban metropolitan areas offering higher salaries. For example, New York ranks third out of 50 states nationwide for medical record administrator salaries, with an average salary of $90,591 per year. Cities like Nome, AK, San Jose, CA, and Berkeley, CA also offer above-average salaries for this profession.
The size of the healthcare organization can also impact salary levels. Executive administrators overseeing large hospitals or health systems are likely to earn higher salaries compared to administrators of smaller community health clinics.
In terms of job responsibilities, medical records administrators, also known as medical records specialists, are responsible for compiling, processing, and maintaining patient files. They use classification systems to assign clinical codes for patient diagnoses, procedures, and medical services. They also play a crucial role in safeguarding patient privacy and ensuring compliance with federal healthcare laws and regulations.
According to the US Bureau of Labor Statistics, the median annual wage for medical records specialists was $50,250 in May 2024, with a projected employment growth of 9% from 2023 to 2033, indicating a strong demand for these professionals.
Additionally, there are opportunities for advancement and increased pay based on skill level and certification. Obtaining certifications such as the Registered Health Information Technician (RHIT) credential or certifications in medical coding (CBCS, CCA, CCS, CPC) can enhance career prospects and potentially lead to higher salaries.
Overall, the salary for medical records administrators in the US can vary significantly, and it is influenced by a combination of factors, including location, the size and type of healthcare facility, experience, and specialized certifications.
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Medical records administrator salary in New York
The average annual salary for a Medical Records Administrator in New York City is $48,159, with pay typically ranging from $43,366 to $53,842. Most professionals in this field earn between $39,002 and $59,015 per year.
The length of experience is a pay differentiator for Medical Records Administrators in New York. Those with greater experience may have an advantage when negotiating their salary. Other factors, such as education and special skills, can also impact pay for less experienced individuals.
The average hourly pay for a Health Care Administrator in New York is $49.60, with salaries ranging from $17.09 to $125.71. The majority of Health Care Administrator salaries currently range between $25.77 (25th percentile) and $67.07 (75th percentile). The average base salary for a Health Services Administrator in New York ranges from $108,962 to $139,452, with an average of $123,365.
New York ranks third in overall employment level for healthcare administrators and first for offering the highest average salary at $156,140. The median pay for healthcare administrators in New York in 2020 was $134,310, according to the Bureau of Labor Statistics (BLS). BLS also reports that salaries for the top 10% of healthcare administrators in New York are above $208,000.
The average salary for health information technicians in New York State is $46,690 per year. Medical administrative assistants in New York earn an average of $38,263 per year, which amounts to $18.40 an hour. Experienced medical administrative assistants can make up to $57,000 per year.
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Healthcare administrator salary
The salary of a healthcare administrator varies depending on several factors, including location, type of healthcare facility, and experience. The national average salary for a healthcare administrator is $56,401 per year, but salaries can range from $32,000 to $115,000 per year.
Healthcare administrators, also known as health services managers or healthcare executives, play a crucial role in ensuring the effective operation of a healthcare facility. They are responsible for planning, directing, and coordinating medical and health services, and may manage an entire facility or a specific clinical area, department, or medical practice. Their duties often include administrative tasks, such as maintaining records, coordinating medical services, managing budgets and finances, and hiring and supervising staff.
The salary of a healthcare administrator can vary depending on the location and the cost of living in that area. Cities and metropolitan areas tend to offer higher-paying positions than rural areas due to higher demand and a higher cost of living. For example, in the United States, the average salary for a Medical Record Administrator in New York is $90,591 per year, which is $4 (0.045%) more than the national average annual salary of $82,804.
Additionally, the size of the facility and the number of staff supervised can impact the salary. Typically, larger facilities with more staff members will result in higher responsibility and, consequently, higher wages for healthcare administrators. Furthermore, having specialized certifications or a bachelor's degree can also lead to higher-paying positions.
It is worth noting that healthcare administrators who work in specific clinical areas, such as intensive care or physical therapy, may have salaries determined by their area of expertise.
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Medical records specialist salary
The salary of a medical records specialist varies depending on several factors, including location, type of healthcare facility, and experience. The median annual wage for medical records specialists was $50,250 in May 2024, according to the US Bureau of Labor Statistics. However, the salary can range from $32,000 to $115,000 per year, with a national average of $55,726 per year for non-clinical roles.
Medical records specialists, also known as health information technicians, are responsible for compiling, processing, and maintaining patient files. They work at a computer and spend many hours entering data into electronic health records (EHR) systems. While some specialists qualify with a high school diploma, others may need an associate's or bachelor's degree. Certification may also be required or preferred by employers.
The salary of a medical records specialist can vary depending on the location and the cost of living in that area. For example, in 2025, the average annual pay for a medical record administrator in the United States was $82,804, while in New York, the average salary was $90,591, ranking it the third-highest state for these roles. Nome, AK, San Jose, CA, and Berkeley, CA also offer above-average salaries for this position.
The type of healthcare facility can also impact the salary of a medical records specialist. For example, those working in hospitals, medical clinics, or long-term care facilities may earn different wages compared to those in specialized practices or government agencies. Additionally, the size of the facility and the number of staff supervised can influence the salary, as larger facilities tend to offer higher wages.
Experience and certification can also play a role in determining the salary of a medical records specialist. Those with more experience or specialized certifications may have the potential to earn higher salaries. However, it is important to note that salaries can vary greatly, and there may be opportunities for advancement and increased pay based on skill level, location, and years of experience.
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Medical and health services manager salary
A medical records administrator is a healthcare worker responsible for collecting, maintaining, and overseeing patient medical records in databases. They also design databases to manage patient data and ensure that these databases are secure from data breaches. Medical records administrators are employed in hospitals, medical clinics, doctors' offices, nursing homes, mental health services, and government agencies.
The average annual pay for a medical record administrator in the United States is $82,804, as of March 2025. However, salaries can range from $32,000 to $115,000 per year, with the top 10% of earners making over $100,000 annually. The salary of a medical records administrator can vary depending on location, with certain cities offering higher salaries than others. For example, Nome, AK, and San Jose, CA, offer salaries above the national average.
Now, a medical and health services manager, also known as a healthcare administrator or executive, has a broader role. They plan, direct, and coordinate medical and health services in a facility. They may manage the entire facility or a specific clinical area, department, or medical practice. These managers are responsible for hiring, training, and directing staff, as well as ensuring compliance with healthcare laws, regulations, and technology. They also handle scheduling, billing, and budgeting for the facility.
The median annual wage for medical and health services managers was $117,960 in May 2024. This role typically requires a bachelor's degree and work experience in an administrative or clinical role in a healthcare facility. The demand for medical and health services managers is projected to grow by 29% from 2023 to 2033, resulting in approximately 61,400 job openings per year.
In summary, while a medical records administrator focuses primarily on maintaining patient records and databases, a medical and health services manager has a broader scope, overseeing the entire facility or department and managing staff, finances, and operations while ensuring compliance with healthcare regulations. The salary for a medical and health services manager is generally higher than that of a medical records administrator, reflecting the increased responsibilities and scope of the role.
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Frequently asked questions
The average annual salary for a medical insurance and health records administrator in the US is $82,804, with salaries ranging from $32,000 to $115,000.
The salary of a medical insurance and health records administrator can vary depending on location, type of healthcare facility, experience, and demand. For example, metropolitan areas tend to offer higher-paying positions than rural areas due to higher demand and a higher cost of living.
The job outlook for medical insurance and health records administrator positions is positive, with a projected 29% growth in employment from 2023 to 2033, much faster than the average for all occupations. This growth is likely due to the increasing adoption of technology and the need to replace workers who transfer or retire.
