Updating Your Address: A Guide To Naic Insurance Address Changes

If you need to change your address in NAIC insurance, the process will depend on the state in which you are licensed. For example, in North Carolina, you can change your residential or email address by completing the Free Email and Address Update online contact information maintenance system through State Based Systems (SBS). Meanwhile, in Georgia, regulated entities can update their address, contact types, and service of process in real time via the GIMS Company Portal. To access this portal, you will need to create an account using your entity's license number and NAIC number. It is important to note that each state has different requirements for obtaining and renewing a license, so be sure to review the specific rules and requirements for your state before initiating any changes.

Changing your address with NAIC insurance in North Carolina

The NAIC (National Association of Insurance Commissioners) is a body that assists state insurance regulators in the US. It does not issue insurance policies to individuals, so if you have an insurance policy and need to change your address, you will need to contact your insurance provider directly.

If you are an insurance agent or adjuster in North Carolina, you will need to notify the Agent Services Division of any changes to your residential address. This must be done in writing within 10 business days of moving. You can do this by email to [email protected] or [email protected], or by mail to Agent Services Division, 1204 Mail Service Center Raleigh, NC 27699-1204.

Alternatively, you can change your address by completing the Free Email and Address Update online contact information maintenance system through State Based Systems (SBS). This is available for North Carolina licensees.

NAIC insurance address change in Georgia

To change your address in NAIC insurance in Georgia, you must follow the process outlined by the Office of the Commissioner of Insurance and Safety Fire. This involves using either the GIMS Company Portal or the Company Address Change Portal, depending on whether you are a regulated entity or not.

Instructions for Regulated Entities (GIMS Company Portal)

• Enter your username and password that you created during the registration process. If you don't have these login credentials, you will need to submit a registration application to gain access to the Company Portal.
• Once logged in, select your company to proceed to the company's homepage.
• On the homepage, select the "Contact Types" tab to view all contact types.
• Click "Update" to make changes to the contact types, then click "SAVE". Once saved, the contact changes will be made in real time.
• If you do not want the changes to be made, click "Cancel".
• If you are unable to edit any type of contacts or addresses, contact the Georgia Department of Insurance at [email protected] for traditional insurance companies and [email protected] for non-traditional companies.

Instructions for Regulated Entities (Company Address Change Portal)

• Enter your NAIC or license number, along with the PIN, to access the portal. If you do not know the PIN, click on "Need Pin?" and the current PIN contact for your company will be displayed.
• If the contact person is no longer with your company, contact the office at the following email addresses: [email protected] for traditional insurance companies and [email protected] for non-traditional companies.
• Once in the portal, enter the required updates.
• Complete the authorized submitter section of the portal.
• Click "SAVE" and a confirmation page will appear. Once saved, the address change will be made in real time.
• If you do not want the changes to be made, click "Cancel".
• If there are more updates to be made, click "Update Another", which will take you back to the address change page.
• If there are no more updates, click "Finished", and you will be directed to the OCI website.

Please note that address changes are applied at the individual company level and cannot be applied across related companies. If address changes are required for related companies, you will need to log in with each NAIC or license number and update each address accordingly.

Using the NIPR's Contact Change Request tool

NIPR's Contact Change Request tool allows individuals to update their contact information, including physical addresses, email addresses, phone numbers, and fax numbers.

To use the tool, you must first identify yourself as either an individual or a business entity. Then, select "Contact Change Request" and choose the product.

A menu will appear, where you can click on the contact information you want to change. To change an address, click "Edit Address" under Home, Business, or Mailing. Enter the new address and click "Confirm" in the lower-right corner.

You may receive a pink error message or a notice that some states will not be updated because they are inactive. Click "Confirm" again, as some states do not allow address changes on inactive licenses.

If you receive a notice that certain states will not allow the change, you will need to contact those states directly for assistance.

Once the new address is reflected in the box, click the "Move All States to This Address" button to update all states to the new address. Only active licenses will appear in the new address box in lime green.

Repeat this process for any other columns that need to be updated. Once you are satisfied with the changes, click "Next" at the bottom of the page.

Review your changes and follow the questions to the "Submit" button. Note that your changes will not be sent to the state until you click the 'submit' button.

NIPR will forward the request to your state(s), and they will update their database(s) and then update NIPR. Generally, there is no fee for using the Contact Change Request tool. However, it takes 3-5 business days for the information to update.

Updating your address with NAIC insurance via the GIMS Company Portal

Step 1: Access the GIMS Company Portal

To begin, you'll need to visit the GIMS Company Portal, which is an online platform designed to allow regulated entities to update their information efficiently. This portal is specific to the State of Georgia.

Step 2: Create an Account

If it's your first time using the portal, you'll need to create an account. During the registration process, you will be required to provide your entity's License Number and NAIC number.

Step 3: Provide an Authorization Letter

As part of the registration process, you will need to upload an Authorization Letter on company letterhead. This letter should be signed by the Company's President or Vice President, granting you official access as an administrator for the Georgia Company Portal. Remember to include the necessary details in the letter, such as the company's complete legal name, NAIC and/or Georgia License number, name of the administrator, their telephone number, and email address.

Step 4: Log in and Proceed to the Company's Homepage

Once you have created your account and provided the necessary documentation, log in to the GIMS Company Portal using your username and password. If you've forgotten your login credentials, simply select the "Forgot Password" link on the login page, and you will receive an email to reset your password. After logging in, select the company to proceed to the company's homepage.

Step 5: Update Contact Information

On the company's homepage, navigate to the "Contact Types" tab to view all contact types. Click on the "Update" button to make changes to the contact information, including the address.

Step 6: Save or Cancel Changes

After making the necessary changes, click on "SAVE" to confirm the updates. If you decide not to make any changes, simply click on "Cancel."

It's important to remember that regulated companies are required to update any address and contact information changes within 60 to 90 days of the effective date of the change. Additionally, keep in mind that address changes are applied at the individual company level and cannot be applied across related companies. If you need to update addresses for related companies, you will need to log in with each NAIC or license number and make the changes separately.

For individuals, updating your address with NAIC insurance may involve a different process, which can be done through the NIPR's Contact Change Request tool. This process may vary depending on the state, so it's always a good idea to review the state-specific requirements.

Address change deadlines for regulated companies in Georgia

In Georgia, regulated companies are required to update any changes to their address and contact information within 60 to 90 days of the change taking effect. This can be done through the GIMS Company Portal, which offers a more efficient and streamlined process for companies to update their information in real time.

To access the GIMS Company Portal, regulated entities must first create an account by registering with their License number and NAIC number. An Authorization Letter, including specific company details, must also be provided during the registration process. Once registered, companies can log in to the portal and make the necessary updates, which will be applied in real time.

For traditional insurance companies, the Georgia Department of Insurance can be contacted at [email protected] for assistance with any address or contact changes. Similarly, for non-traditional companies, the email address is [email protected].

In addition to the GIMS Company Portal, companies can also utilize the Sircon for States portal to update their address and contact information. This portal is specifically designed for Regulated Entities and cannot be used by individual licensees or agencies. To access this portal, entities will need their NAIC or license number and a PIN.

It is important to note that certain changes, such as those related to statutory fees, cannot be made through the Sircon for States portal. These include changes to a company's designated service of process, statutory home address, or redomestication from one state to another.

Furthermore, companies that are set up as corporations or limited liability companies in Georgia are required by law to have a registered office address and agent in the state. This registered agent can be changed by updating records with the Georgia Secretary of State, either as part of the annual registration process or by filing an amended annual registration.

For vehicle registration address changes, individuals must first update their new address on their Georgia driver's license or ID card. Afterward, they can proceed to change their vehicle registration address using DRIVES e-Services.

Frequently asked questions