Hertz And Insurance Billing: Understanding Direct Billing And Your Options

Hertz offers a variety of billing options to suit different needs. For businesses, Hertz offers the option of charging rentals to a company-guaranteed account or providing a Corporate Monthly Billing Statement to track employee rental activity. The Hertz Applicant Program allows travellers who do not have a credit card to rent a vehicle without leaving a cash deposit. For individuals, Hertz offers a Corporate Card – Direct Bill option, which is tied to an individual traveller’s Gold Profile.

Hertz Corporate Card Direct Bill option

Hertz offers a range of billing options to suit different needs. The Hertz Corporate Card Direct Bill option is one such choice. This billing method is designed for business travellers and can be tied to an individual traveller's Gold Profile. With this option, the agency, office, or department receives monthly invoices for the billings.

The Hertz Corporate Card Direct Bill option provides flexibility for business travellers by allowing them to charge their rentals to a company-guaranteed account. This means that employees can rent vehicles without needing to use their personal credit cards or leave a cash deposit. Instead, they can present their driver's license and either a company ID or an authorization letter from the company at the counter.

The Hertz Corporate Card Direct Bill option also offers the convenience of centralized billing for the company. Instead of employees submitting individual expense reports, the company receives a single monthly invoice that lists all employee rental activity for the month. This simplifies the reimbursement process and provides a clear overview of the company's rental expenses.

In addition to the Corporate Card Direct Bill option, Hertz also offers Commercial Billing and Guaranteed Credit Card Letter of Agreement Direct Billing options. With Commercial Billing, companies receive a monthly statement listing all employee rental activity and can pay by check or bank draft. The Guaranteed Credit Card Letter of Agreement Direct Billing option allows rental charges to be billed directly to the company's credit card on file.

Hertz is committed to providing billing solutions that meet the diverse needs of businesses and their travellers. By offering options such as the Hertz Corporate Card Direct Bill, they aim to streamline the rental process and make it more convenient for companies and their employees.

Hertz's Rental Car Insurance Replacement Program

Hertz offers a Rental Car Insurance Replacement Program to help you get a replacement ride while your car is in the shop for repairs. This program provides a hassle-free experience, with vehicle delivery and pick-up services. Hertz also offers billing options that fit your company's needs, such as the Hertz Applicant Program, which allows authorized travellers without a credit card to rent a vehicle without a cash deposit.

Additionally, Hertz provides the Corporate Monthly Billing Statement option to track employee rental activity. With this option, you'll receive a monthly statement listing all employee rental activity, and you can pay by check or bank draft. Collision and liability insurance are included in the daily rates for the Hertz contract. The State Legal Expense Fund covers any damages exceeding the $1,000,000 liability coverage included in the contract rates.

Hertz also has a Low-Cost Damage Claim Policy, where you can resolve car rental damage claims on the spot for small damages that are easily fixed on-site. This policy helps avoid the time-consuming and costly process of traditional damage claims, where rental companies decide the cost of repairs and administrative fees. Hertz's damage fees are generally lower than alternative options, making it a cost-effective choice.

Furthermore, Hertz offers a variety of protection plans, including Total Loss Protection, Pre-Paid Maintenance, and Road Hazard Tire & Wheel. These plans provide added peace of mind and coverage for different scenarios. Hertz also offers a Buy Back Guarantee and a 12-month/12,000-mile limited powertrain warranty, ensuring a stress-free car-buying process.

Billing options for businesses

Billing software is a critical asset that helps finance teams automate mundane tasks related to payment accounting and billing. It is a computer program that helps businesses manage their financial transactions, including invoicing customers and tracking payments.

Hertz offers billing options that fit your company's needs. Whether you need business travellers to charge their rentals to a company-guaranteed account or a Corporate Monthly Billing Statement to track employee rental activity, Hertz will work with you.

Option 1: Commercial Billing

• One monthly statement (or statement after each completed rental) listing all employee rental activity for the month.
• Pay by check or bank draft.
• Types of accounts available are Applicant Program and/or Hertz Charge Card Account for Gold Plus Rewards members.
• Customized statements with specific invoicing information including: Renter’s name, rental location and date, rental agreement number, current transactions with invoices supporting each, and balance due.

Option 2: Guaranteed Credit Card Letter Of Agreement Direct Billing

• Rental charges go to the credit card on file.
• Renter presents a driver’s license and either company ID (business card, badge, health insurance card) or authorization letter from the company at the counter.

Billing software can be a standalone application or part of a larger enterprise resource planning (ERP) system. When choosing billing software, it is important to consider the specific needs of your business and select a solution that offers the features and functionality you require.

• FreshBooks
• QuickBooks Online
• Xero
• Zoho Invoice
• Wave
• Invoice Ninja
• Hiveage
• FreeAgent
• Salesforce CPQ
• Melio
• CARET Legal (Zola Suite)
• Easy Busy Pets
• HoneyBook
• Sage Intacct
• NetSuite ERP

Billing options for individuals

Hertz offers a range of billing options for individuals, depending on their specific needs.

The Hertz Applicant Program allows individuals without a credit card to rent a vehicle without leaving a cash deposit. Instead, they must present a driver's license and either a company ID or an authorization letter from the company at the counter. This program can be used as a corporate credit card or a commercial billing account.

There are two billing options under this program:

Option 1: Commercial Billing

This option provides a monthly statement (or a statement after each completed rental) listing all rental activity for the month. Payment can be made by check or bank draft. Specific invoicing information can be customized to include the renter's name, rental location and date, rental agreement number, and current transactions with supporting invoices.

Option 2: Guaranteed Credit Card Letter of Agreement Direct Billing

Rental charges are billed directly to the credit card on file. The renter must present a driver's license and either a company ID or an authorization letter from the company at the counter.

Additionally, Hertz offers the Gold Plus Rewards program, which is a loyalty program for individuals. This program provides benefits such as faster vehicle returns, access to a dedicated reservation line, and the ability to skip the counter and go straight to their cars at select locations. Accumulated points can be redeemed for free rental days, upgrades, or rewards from Hertz's partners.

Insurance coverage for damages

When it comes to insurance coverage for damages, it's important to understand the different types of insurance and what they cover. Auto insurance, for example, provides financial protection for the vehicles you drive and any incidents that may occur. This includes coverage for damages resulting from collisions with other vehicles or objects, as well as comprehensive coverage for non-collision incidents such as theft, vandalism, or weather-related damage. It is worth noting that auto insurance also typically includes medical payments coverage in case of an accident.

In the context of Hertz car rentals, collision and liability insurance are included in the daily rates for the Hertz contract. This means that any damages up to the liability coverage limit of $1,000,000 would be covered by Hertz. Damages exceeding this amount would then be covered through the State Legal Expense Fund, provided the rental was used for authorized state business and not personal use.

It's important to understand the fine print of your insurance policy to ensure you know what is and isn't covered. For example, fire insurance policies often include an accidental damage clause, which provides coverage for unintentional damage caused by events such as electrical faults, water damage, or natural calamities. However, intentional damage, damage caused by negligence, or damage resulting from specific events like war or terrorism may be excluded.

Additionally, the concept of full tort coverage and full coverage should be distinguished. Full tort coverage allows the policyholder to file a claim for all damages, including economic and non-economic losses, in the event of injuries suffered in a motor vehicle collision. On the other hand, full coverage insurance refers to a policy that includes collision coverage, comprehensive coverage, and possibly liability coverage. Full coverage provides protection for damages to vehicles as a result of collisions or non-collision incidents, but it may not include the same breadth of damages covered by full tort coverage.

Frequently asked questions